I get lots of emails related to Activity Tracker Plus security and data visibility (who can see my data ?) . This blog post is dedicated to answer the following questions. Please feel free to leave your comments and suggestions.
- Who all has access to my Activity Tracker Plus web-application ?
- How secure is my data that is stored in Google Spreadsheet ?
- For Employers : I have setup Activity Tracker Plus for 50 employees using my Google account, can my employee access my Google Spreadsheet data ?
- For Employees: Can my employer view my password that I set and other settings ?
Who all has access to my Activity Tracker Plus web-application ?
Activity Tracker Plus application is protected with three keys (Google access Key, Spreadsheet Name, Private Key) and an optional password (can be set from settings tab). A user trying to access your data needs to know all three key information and password (if set). We always recommend you to set your password, as sometimes the three key information is stored in your browser history. When you set your password, there is no way others can access the application. As the password is saved in your Google spreadsheet, any one who is trying to access needs to know your Google account password as-well to get to your Google spreadsheet. So the answer would be, whoever has the three key information and the password can access Activity Tracker Plus web-application (but not the data that is stored in Google Spreadsheet).
We at ScreeperZone do not log or save any of your three key information or password or IP address on our servers. Any server request that you make to access your data needs to have three key information all the time. In fact as you must have noticed, we do not get any of your personal information like your name or email during setup. As your personal identity is hidden from us, we cannot associate any server request to a customer. You may ask, How are we going to support when we don’t have access to your data ?. We cannot support your data, but as we provide service that accesses this data, we can support only the services and software we provide (like server up-time or availability, issues in the application etc) . That is why we highly recommend you to not tamper with your data in Google spreadsheet. Even if you mistakenly edit your data directly in Google spreadsheet, use Google Spreadsheet revision history to revert those changes.
How secure is my data that is stored in Google Spreadsheet ?
We decided to store data in your Google Spreadsheet so that you have full control of your own data. Again no one has access to your data except you. Your data is protected by your own Google account password.
For Employers : I have setup Activity Tracker Plus for 50 employees using my Google account, can my employee access my Google Spreadsheet data ?
No, employees don’t have access to your Google Spreadsheet data or to your Google account. All employees have access only to Activity Tracker Plus web-application that is set-up for that employee. He/she can only create task, punch-in/out, modify settings or view log information through the web-application.
For Employees: Can my employer view my password that I set and other settings ?
Employer has full access to his own Google Spreadsheet where employees task and time data is stored. Employer cannot view your personal password that you set as the password is encrypted and stored in Google Spreadsheet. Employer can view your IP address from where you punch-in or punch-out and other settings you save in your Google Spreadsheet. I would recommend all employees to set-up Activity Tracker Plus for themselves and see what all data is visible from Google Spreadsheet.
Activity Tracker Plus is a free time management or timesheet gadget. Use it to improve productivity following Getting things done principles. Managing your time efficiently. Capture billable time, capture time spent in writing blogs, time spent on leisure activities, daily life log. Project management gadget.